If you work in a medium-sized or large company - whether in production, accounting, sales or warehouse - you know exactly what problems you can encounter when working with a low-quality ERP solution.
Instead of making your work easier, such ERP solutions do not provide the data you need and make your daily work more complicated and difficult. Instead of helping you, they waste your time and money. These are mostly outdated ERPs that you are not forced to work with.
Such enterprise resource planning solutions or systems are in fact nothing more than a grouping of different software modules: such as sales, procurement, production, inventory, accounting. Mostly they are just interrelational databases (or simple tables). It is questionable to what extent these relations are connected at all. Such systems can be reduced to the "garbage in, garbage out" philosophy.
If you recognize your ERP system in any of these 5 signs, it means that it is bad and outdated and that you urgently need to change it:
1) The ERP system does not cover all your business processes
If you haven't covered most of your business processes with your current ERP system, then you can't even expect to get quality data from it.
Employees who are forced to keep most of their data in Excel documents, folders and on paper cannot be productive. This leads to bottlenecks and delays in data access. For each report, employees need to waste time preparing data from Excel.
Also, the quality of data in such reports is very questionable. If you can't see data instantly and get to it in an easy and simple way, it can be very frustrating for decision makers. In the worst case, it is bad for the company because everything has to be postponed.
2) ERP is not flexible
One of the characteristics of outdated ERP systems is that they are not flexible - they cannot be easily adapted to your needs and requirements. Whatever adjustment you are looking for, you get the answer that it is not easy, and that it requires a huge investment of time and work - or that it is not possible at all.
If an ERP system can't keep up with your business and business process changes as you change and grow, it's just a weight around the neck of your business.
3) An ERP solution can be maintained by only one supplier
Your system came with the vendor. You are not able to change the supplier that implemented your ERP without replacing the solution with it. This means that you are in a big problem and risk. You're stuck with a specific vendor and will have to depend on them for any future upgrades or customizations.
This is definitely a bad position for your company to be in because you are completely dependent on someone else. Any problems in their business will be held directly on you.
4) You cannot integrate ERP with other applications
Data integration between ERP systems and other applications is absolutely necessary for any business organization. But with the solution you are using, it is difficult or completely impossible to implement.
Legacy ERP platforms are groups of software modules, many of which are not interconnected. Therefore, you sometimes have to enter the same data in two places in two different modules.
The lack of ability to integrate your ERP system can be a serious problem if the legislator passes a new law that requires you to connect with some of the government institutions. In these situations, you are then condemned to manual input in other applications. You are practically going back to the stone age.
5) The ERP solution does not have a decent user interface or does not have the ability to use it on a mobile phone/tablet
The interface looks outdated, you can't export data to Excel, you can't drag & drop documents into your ERP solution, etc. This can be a problem in a modern environment, where everything is fast-paced and most of the work is now done on smartphones or tablets.
Your company employs younger people who feel stuck in an outdated environment, and to them your ERP solution looks like working with a dinosaur.
Conclusion
A quality ERP should be the basis of your business and development.
Bad and outdated solutions will only create problems for you and slowly lead you to ruin. The longer you work with such systems, the consequences will only get worse.
If you have recognized your ERP system in one of the above signs, it is time to make a change. Stop holding back your business and hurting yourself unnecessarily.
At NavBiz, we have extensive experience in implementing modern, proven solutions Microsoft ERP solutions.
Contact us today to help you reach your full potential.
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